Informal Formalities

Helpful Check List

The following might help you plan your upcoming wedding, or at least act as a 'prompt' to be sure you've thought of everything. It may not cover all you want, because every wedding is different, but it's a start.

I'm happy to go through this with you if you would like someone to discuss this with, or to help you highlight items which are "a must" and which are "maybes".

6 - 12 months before The Big Day:

  • Think about the style of wedding you'd both like.
  • Discuss the best time of year for you.
  • Settle on your preferred Wedding Day, with an alternative Second Choice.
  • Contact your chosen venue.
  • Book it, in writing and with a deposit.
  • Choose and book a Marriage Celebrant you like and feel comfortable with.
  • Find your original Birth Certificate and Passport.
  • Find your Divorce papers or Death Certificate if you were previously married or your former partner is now deceased.
  • Choose a Wedding Co-ordinator (if you're having one).
  • Choose your bridesmaids and best man
  • Decide on your wedding gown, suits, bridesmaids' outfits (and shoes!).
  • Book a Caterer (if your chosen venue doesn't have a restaurant).
  • Order the wedding cake (if not coming from the caterer)
  • Book the florist, discuss your needs and what flowers will be in season.
  • Book the music (CD's for the ceremony and a band for the reception?).
  • Book the photographer.
  • Plan and book your honeymoon. (Check your passport if going overseas).
  • Set a realistic budget for all of the above.
  • Start compiling a guest list.

Between 4 and 6 months out

  • Choose and purchase your wedding rings.
  • Organise a Gift List or Bridal Registry at your favourite store.
  • Book a room for your wedding night.
  • Reserve accommodation for guests.
  • Reserve rental equipment (tables, chairs, marquee, decorations).
  • Confirm honeymoon reservations (in writing with a deposit).
  • Finalise the invitation list.
  • Select stationery (invitations and thank you notes) and have them printed.
  • Discuss the words for your ceremony with your Marriage Celebrant.
  • Arrange all your transport for The Day.
  • Finalise the menu with your caterer (or venue restaurant).
  • Choose gifts for the bridal party.

Between 2 and 3 months out

  • Send out wedding invitations.
  • Set date for final fitting of gown, suit, dresses.
  • Finalise the guest list.
  • Confirm floral arrangement with your florist.
  • Confirm booking with your photographer, cars, musicians.
  • Look at your Reception seating plan.
  • Discuss final details of the menu with your caterer/restaurant.
  • Choose readings, poems, music and wedding Vows.
  • Discuss ceremony details with your Marriage Celebrant.
  • Choose and book your hairdresser and make-up artist.
  • Have dress fitting (with shoes, accessories and lingerie).

One week prior

  • Pick up the suits.
  • Pick up the cake.
  • Pick up the dress (or have it delivered).
  • Pack for your honeymoon.
  • Confirm final times for hairdresser, make-up artist.
  • Confirm arrival times for photographer and musicians.
  • Confirm arrival time for cars (from home to wedding and on to reception).
  • Confirm honeymoon arrangements (inc: transport from reception to hotel)
  • Assign responsibilities to your wedding party.
  • Prepare payment envelopes for suppliers (e.g: cars, DJ's)and allocate someone to hand them over.

One day prior

  • Have manicure and pedicure.
  • Relax !
  • Go to bed early !


  • Many thanks for conducting our wedding ceremony so beautifully and for helping Glen and I put together a ceremony that would touch our children and families. We had a wonderful day which will be remembered always. Carol and Glen.
  • Steve and I would like to send you our deepest thanks for all your help and support in the lead up to our wedding, and for your beautiful ceremony on the day. Our most grateful thanks for helping to make our day a wonderful experience. Elinor and Steve.
  • I just wanted to drop you a quick emails to thank you for all your help throughout the wedding planning phase and for being so great on the day. The ceremony was just wonderful and absolutely everything we had dreamed of and I can tell you honestly both our favourite part of the whole day, it felt like it was filled with so much love and laughter it was just magical. Katie and Lee.
  • I just wanted to say thank you for being part of our wedding day. You were so wonderful to work with and we had so many comments on how lovely the ceremony was. Thank you so much for all your help in preparing us for the day. We loved every minute of it and are so glad we chose you to marry us. Zoe and Tim.
  • Thank you for everything you've done. You did an amazing job and we are both so happy, so thank you from the bottom of our hearts. We will be sure to call you for our Naming Day day. Thanks Mhairi. Stacey and Nick
  • Raef and I would just like to extend a huge THANK YOU for the beautiful ceremony you performed for our wedding, exactly one month ago today! Not only did you help us create the perfect vows, but you also did such a wonderful job as settling our guests and making sure everything ran smoothly. I don’t think the day would have been of what it was without your help and guidance throughout the whole process. Also a big thank you for taking care of all the legal stuff too. The ceremony was everything we had hoped for (and more) and was the perfect way to initiate our married life – your ideas folder and your openness to our own ideas ensured the ceremony was exactly what we wanted. Jessica and Raef.